Job Pulse

Sample job
1,400 sq ft living quarters with attached garage and storage loft

Sample data. The job and its costs are planning assumptions for a sample custom build. Swap in a real budget and invoices to go live.

6:02

Monday, October 6

Is this job still making money?

Drag to test this job

Every number on the page updates as you move a slider: the phone alerts, the totals above, and each trade below.

Lumber and materials price

Applies to lumber and materials not yet bought.

Crew labor overrun

Applies to remaining self-performed labor. Fixed-price subs carry their own risk.

Schedule slip

Each week adds about $2,150 in loan interest, site costs, insurance and utilities.

Extras billed as change orders

Client-requested extras already in the cost projection that get billed instead of absorbed.

Projected profit at finish

Spent so far Still to spend (projected) Projected past budget Budget

Draw schedule

Draw funding lag

Net-30 supplier terms

Drag any cost bar or draw marker left or right to change when it happens. Red shading is money the builder is floating out of pocket. Costs come from the projected job costs, including any what-if settings above; draw amounts come from the contract price. Timing is illustrative: replace it with the real schedule and the lender's draw terms.

See every job

Daily cost position by trade, automatic invoice capture, and alerts before overruns get expensive.

Control cash

Draw packets, a 13-week cash forecast, and change orders priced with margin built in.

Bid from history

Real cost per square foot by trade from finished jobs, and which subs land on budget.

Win the next job

Job photos become portfolio pages, posts, case studies and drafted follow-ups.

Run more at once

Clean job-level financials for lenders, and the tracking a project manager would do.

How the live version gets its numbers

QuickBooks Online, with each job set up as a project and costs coded by trade.
Invoices forwarded from email and receipt photos from the builder's phone, read and coded automatically.
Signed sub bids and purchase orders, so committed costs show before the bill arrives.
His schedule, so late phases and slipping finish dates trigger alerts.
A weekly reconciliation by Rebecca, so the numbers stay clean.

What stays The owner's call

Approving every coded cost with one tap before it counts.
Whether to hold a payment, rebid a trade, or raise a change order.
Percent complete on site. The system asks; he knows.
Anything sent to clients, subs, or lenders. Everything goes out as a draft first.

You keep building. I set this up, keep it running, review the alerts with you weekly, and turn finished jobs into new ones.

Assumptions in this demo: one building about 100 ft long. About 50 ft is the residential side with roughly 1,400 sq ft of finished living space; the other 50 ft is the garage, about 30 ft tall, with a storage loft above. The garage, storage loft, and stairs are non-livable storage and are not counted in the living square footage. About 1,200 sq ft of covered decks and porches. Rural site assumed to need a well, septic, power extension, and hillside grading. Standing-seam metal roof, board-and-batten siding, heavy timber posts on concrete piers, and metal railings as seen in the photo. Fixed-price contract of $1,120,000; cost budget of $955,500 plus $30,000 contingency. Replay dates assume an April 2025 start and a late-March 2026 finish. All figures are illustrative and should be replaced with the builder's actual estimate, bids, and invoices.